Access your Payroll Documentation to Take Advantage of PPP Loan Forgiveness

Coronavirus Relief Nonprofits


If you are an InstantNonprofit Hands-Free payroll customer and you need to access payroll records to apply for Paycheck Protection Program Loan forgiveness, follow the guide below to find the documents you need to submit.

PLEASE NOTE: You must be logged into your account at www.approvepayroll.com to access your payroll reports using the direct links below. Open a new tab and log in now.

Follow the Steps Below to Access your Payroll Data:

Payroll Details Report

Log In and Select Reports > Payroll Reports > Payroll Details.

For Company Payroll Totals:

  • Enter the Start and End Dates you need.
  • Make sure the correct employees and all Sources are selected.
  • For “Group By,” choose “Totals.”
  • Click “Run Report.”
  • The total Earnings will be in the top left section.

For Totals By Employee:

Run the report again, but change the “Group By” to “Employee” to see totals for each employee for the date range.

If you are logged in, click the button to go directly to the report!

941 Quarterly and 940 Annual Tax Reports

Full-Service Payroll Customers: Find your Form 941's under Reports > Payroll Tax Reports > Tax Filings. Select the tax year and click “Run Report.” They will be in the quarterly tax filing packet PDF.

If you are logged in, click the button to go directly to the report!

W-3 Summary

If you need to find your W-3 information, go to Reports > Payroll Tax Reports > W-2 & W-3 Summary.

In the report dropdown, choose “Company W-3 Summary,” select the year, and click “Run Report.”

If you are logged in, click the button to go directly to the report!


It is important that you get your questions answered. InstantNonprofit is here to answer any questions regarding payroll processing & related tax filings, and Nonprofit-related documents. We cannot answer PSLF-related questions, or those regarding how to obtain unemployment or how to navigate PPP/Coronavirus Relief.


Questions regarding qualifying for Public Student Loan Forgiveness must be directed to Ian Hoffman, the "Student Loan Eraser" at [email protected]